POLICY 05:10:01

RECEIPTING MONIES COLLECTED OUTSIDE OF A CASHIER AREA

Purpose
The purpose of this policy is to provide guidance on how to handle and provide receipts for funds collected in areas outside of the Student Account Services Office.

Policy
All parties submitting monies to Pellissippi State must receive a receipt. Monies collected outside of the Student Account Services Office will be receipted with an official Pellissippi State receipt. Receipt books are available at the Student Account Services office at the Hardin Valley campus and include written procedures which must be followed. Receipt books may be requested in person or via email to studentaccounts@pstcc.edu. Receipt books are audited regularly and must be turned in when requested.
Only full-time or part-time employees of Pellissippi State may receipt funds. Students working through the College Work Study or Academic Work Scholarship programs may not receipt funds as they are not covered by the State Board of Claims. Student club advisors must request receipt books for their clubs and may allow students to receipt club funds.
All monies must be deposited either in the main office at one of the site campuses within one working day of receipt of funds or must be deposited with the Student Account Services office at the Hardin Valley campus within two days of receipt of funds. Any exceptions must be approved by the President.

Reviewed/Recommended: President’s Council, February 12, 1996
Approved: President Allen G. Edwards, March 22, 1996
Approved: President Allen G. Edwards, October 10, 2001
Reviewed/no changes, August 21, 2006
Approved: President Allen G. Edwards, August 21, 2006
Approved: President L. Anthony Wise, Jr. October 31, 2011
Reviewed/Recommended: President’s Council, March 28, 2016
Approved: President L. Anthony Wise, Jr., March 28, 2016
Reviewed/Recommended: President’s Council, June 27, 2022
Approved: President L. Anthony Wise Jr., June 27, 2022